Tenders and NGO supply
Ministries, central medical stores and NGOs procure through tenders with strict quality rules. We quote medicines line by line with the quality status each funder asks for, and deliver with full documentation.
In short
Tender and NGO supply covers essential medicines procured by governments, central medical stores and non-governmental organisations, often with donor funding. MedsAcross quotes each tender line with its manufacturer, quality status such as WHO prequalification, pack, shelf life, lead time and Incoterm, and supplies with batch documents and shipping records the funder can audit.
What it is
Donor-funded programmes often require a specific quality status. The Global Fund, for example, requires antiretroviral, anti-TB and antimalarial finished products bought with its grants to be WHO-prequalified, approved by a stringent regulatory authority or, for a limited time, recommended by its Expert Review Panel.
We match each tender line to manufacturers whose product holds the required status, state that status on the offer and keep the evidence for your evaluation committee.
Who it is for
- Ministries of health and central medical stores
- NGOs and humanitarian organisations
- Procurement agents bidding on public tenders
- Licensed distributors bidding on tenders in their market
Who uses this service
How it works, step by step
Typical times from our process. Your quote shows the lead time for your medicine and your country.
- 1
Tender documents
Same dayShare the tender, the line list, quantities, the delivery schedule and the quality requirements.
- 2
Organisation verification
1 business dayWe verify the buyer or bidding party and screen it against sanctions lists.
- 3
Line-by-line offer
Before your deadlineManufacturer, quality status, pack, shelf life, price, lead time and Incoterm for each line.
- 4
Award and contract
As the tender setsDelivery schedule, payment terms and documents confirmed in writing.
- 5
Procurement
Per delivery scheduleProcurement against the schedule, with pre-shipment documents shared for approval.
- 6
Delivery
By the contract datesSea or air freight to the port or warehouse named in the contract, with full documents.
Documents needed
Your quote comes with a checklist that shows who provides each document and its status.
Tender response documents
Technical and price offers in the format the tender asks for.
Quality status evidence
WHO prequalification, stringent authority approval or Expert Review Panel status for each line where required.
Certificate of analysis
For every batch delivered.
COPP and GMP certificate
From the manufacturer, where the tender or regulator asks for them.
Shipping documents
Commercial invoice, packing list, certificate of origin and bill of lading or airway bill.
Third-party payer details
When a donor or another party pays for a ministry, the payer is declared on the export documents.
Legal route notes
Rules differ by country and change over time. Each note cites a regulator or a published legal analysis. Your local regulatory adviser confirms the route for your case.
The Global Fund requires ARV, anti-TB and antimalarial finished products bought with its grants to be WHO-prequalified, SRA-approved or temporarily recommended by its Expert Review Panel.
WHO prequalification assesses medicines against WHO standards of quality, safety and efficacy, and its list is used in procurement by UN agencies and donors.
The Stop TB Partnership's Global Drug Facility applies its own quality assurance policy to TB medicines.
Under India's FEMA 2026 regulations a third party may pay for an export, but the payer's name, address and relationship must be declared in the export declaration form.
Source: Lakshmikumaran and Sridharan, FEMA 2026 export and import regulations
Check your country
Each import guide lists the regulator, the legal routes, the documents and typical approval times.
Questions and answers
Do you supply WHO-prequalified products?
Where a tender line requires it, we offer only products that hold the required status and show it on the offer. Not every product we supply is prequalified, and we never present one as such.
Can you meet a delivery schedule over a year?
Yes. We plan procurement against the contract's delivery schedule and share documents before each shipment.
Can a donor pay on behalf of a ministry?
Yes. The payer is recorded separately from the consignee and declared on the export documents, as Indian rules require.
Send us a tender
Share the tender documents and the line list. We reply with a line-by-line offer before your deadline.